We're Hiring!

Office Manager

Key tasks:

• Management of the office and building - managing and overseeing the cleaner, alarms systems, key and fob administration and co-ordination with the landlord etc. Arranging emergency procedures including fire, security and first aid.

• General office admin - manage the post, stationery ordering, food orders and deliveries (e.g. milk, tea and coffee), preparing wages information to send to Accountants etc.

• General Reception duties - answering calls, emails, letters, updating document templates, document typing, appointment making, filing (both digital and physical) etc.

• HR admin - onboarding and off boarding staff, maintaining relevant information on HR software, co-ordinating with our HR advisors to issue contracts and office handbooks etc., assisting in maintaining the office standards etc.

• PR and marketing - liaising with external companies and managing Mullins Dowse Architect’s social media accounts etc.

• Event organising - CPD lunches, xmas party, summer gathering and promotional client events etc.

• PA duties - acting as a PA to the directors.

   

Key tasks:

• The successful candidate will ideally have excellent communication skills, both written and oral along with a professional demeanour and presentation.

• You will be enthusiastic, motivated, and able to meet deadlines and targets when required.

• Well organised and able to multi-task, work well under pressure and have a good eye for detail.

• Must have a positive, can-do attitude with a dynamic approach and the ability to use own initiative.

• Proficiency in Microsoft office suite, including Word, Excel, Outlook and Teams.

• Excellent people skills.

• Happy to get involved in whatever is needed to keep the office running smoothly.


• Other experience and skills that are beneficial:

• Experience with maintaining company social media and general marketing

• Experience using Apple computers and especially the software Pages and Numbers.


• Experience maintaining ISO 9001 and 14001

• 3 to 5 years' experience working as an office manager/administrator; or comparable work experience.

• Project Document Control


What we offer:

• Competitive salary

• Auto-enrolment Pension Scheme

• Employee Assistance programme

• A varied range of tasks in a well established, successful company with a relaxed team atmosphere and open communication

• Cooperative working atmosphere and short decision-making processes

• An inspiring, multi-cultural, and innovative work environment

Hours: 22.5 hours a week. Tuesday to Friday.
We are happy to discuss flexible working.

We need an Office manager who is highly organised, driven and oversee many areas of administration within this studio. If this sounds like you, and you’re an Office Manager, or someone who has worked in a similar sort of environment we want to hear from you!

To apply, please send your CV with covering letter/email to:
mail@mullinsdowse.co.uk